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apexportal Overpayment Prevention

Check yourself before
you wreck yourself.

$2M per billion in spend, that’s how many overpayments slip through normal ERP controls.

apexportal catches overpayments before they go out the door with the most powerful duplicate analytics and AI on the market.

apexportal Overpayment Prevention

apexportal Overpayment Prevention

Check yourself before
you wreck yourself.

$2M per billion in spend, that’s how many overpayments slip through normal ERP controls.

apexportal catches overpayments before they go out the door with the most powerful duplicate analytics and AI on the market.

“You paid me twice.” Impossible!

If you are lucky, your supplier lets you know when they have been paid twice. Too often, they don’t.
Either way, it happens.

And it happens for a simple reason. Suppliers submit duplicate invoices because they are afraid they won’t get paid.

You think your normal ERP, invoice approval and three-way match controls would prevent this.

They do, most of the time, but they aren’t perfect…

$2 Million per Billion

$2

million

per billion

That’s how many overpayments slip through normal ERP controls. apexportal catches them.

Overpayment Prevention Dashboard

Normal ERP controls stop most, but apexportal stops all duplicate payments.

ERP duplicate invoice checks block the second invoice if it is entered in exactly the same way as the first —same company code, vendor, date, invoice number, amount, currency, and ERP instance.

apexportal is built to catch every duplicate that isn’t an exact duplicate:

Minor invoice number differences:

18132
1B132
18l32

018132 188132 01B132

018l32 118132 181l32

18132
1B132
18l32

Substitute invoice number problem:

Invoice Date, PO number, or shipment number
used as the invoice number.

Vendor name problem:

Danny Thompson v. Danny Thomas
Fisher Scientific v. Thermo-Fisher

Check yourself before
you wreck yourself.

Check Yourself before You Wreck Yourself
Check Yourself before You Wreck Yourself
Check Yourself before You Wreck Yourself

apexportal connects to all your ERPs to compare all invoices and payments processed across all your ERPs and submission methods.

AI automatically scans every invoice to identify duplicates and outliers then assigns priority based on likelihood and financial impact.

M&A problem:

One invoice,
two systems.

Company code errors:

One invoice,
two company codes.

Gross/Net problem:

Two invoices, one with
freight or tax, one without.

ERS problem:

Different invoice numbers,
same bill of lading.

Bidirectional integration with ERPs allows apexportal to automatically correct or block duplicate invoices from being paid.

Oracle and SAP

Built-in supplier-facing workflows to expedite collaboration around exceptions.

The Power Behind
apexportal Overpayment Prevention

30+

years

auditing and preventing overpayments

$8.1

trillion

of spend analyzed
each year

Continously updated

through
machine learning

Consolidated analysis

across all ERPs

regions, and invoice submission methods.
Across all ERPs

Auto-blocking,
Auto correcting,
Auto learning

with bi-directional ERP
integration and AI
Supplier-facing workflow to

expedite issue resolution

Analytics informed

by more commercial AP recovery audits than any other provider in the world.

Built-in performance tracking

by supplier, business group, AP processor and ERP.
Built-in performance tracking

Root cause reporting

and best practice control gap remediation advice.
$2 Million per Billion
Case Studies in Duplicates Prevented
Burger

$3.4

million

in just 4 months
US fast food franchise
Bag

$120

million

every year
eCommerce for everything
Van Cargo

$1.5

billion

since 2015
worldwide logistics

💸

Overpayment Prevention powered by apexportal®

Supplier Facing Portal

Supplier Facing Portal

Validate data in

real time

Avoid fraud with

Layers of Protection

Layers of Protection

Append and validate supplier information using

850+

data sources

including tax ID, bank account ownership, prohibited lists, business status, diversity status, and insurance coverage.

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